Tips For Selecting A Venue For Organizing Some Event Or Function

The primary consideration in venue selection should be the location followed by many other parameters.Venue selection plays a critical role in the success of parties and events and is one of the most important decisions that event managers and organizers have to take because the venue will have the largest impact on the event. The venue will impact the date of the event, the kind of experience of guests and attendees, and catering options to varying degrees. To make the decision, use these guidelines as discussed below that should help make your task easy.

There is good demand for venues to host some events, and you should prepare early to complete the booking well in advance to ensure that you get the targeted venue. Booking the venue at least 4-6 months in advance should give you enough time to plan for other critical things like event brochure, catering, creating a website, etc.  The earlier you can book the venue, the better it will be to match it with your requirements of space, budget, and estimated event size. The primary consideration in venue selection should be the location followed by many other parameters.


Venue accessibility for attendees is most important because the location must be such that the attendees can reach it conveniently. For local events, choose a venue within a reasonable distance that is easy to reach. If attendees are coming from out of town and far away places, then choosing a venue near to the airport would be most suitable.  However, you must also consider the traffic and transportation no matter whether it is a local event or not.


Having a parking lot at the venue is a great advantage, but not all venues have it, and some provide a valet parking facility. In the absence of parking lots, check if some parking arrangement is available nearby that your guest can access. In case there is no parking available at the venue, you can think about a few options. One way is to reserve nearby parking lots and bear the cost or leave it on the guests to pay for it. Another option is to get into an arrangement of transporting the guests by using the services of Uber and Lyft at discounted rates.  Help out attendees with some share ride arrangements is another option.

Venue capacity

What size of event you have and the number of guests will determine the size of the venue! For example, if you have fewer than 200 guests, you can book Babylon, a function room at Newcastle by logging on to the website Ask the venue manager if there is any minimum number of guests required to hire the entire venue.


As you know what kind of activities to have during the event and the amenities required, check the available space to have an idea about the layout to figure out how you can plan the events at the location. Get a floor plan to understand how the traffic flow will happen and whether it matches with your needs when organizing events.

Lastly, check the services and amenities at the venue to figure out if it fits with your catering plans. 

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Why Holding A Party in an Events Venue Is Better Than at Home
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What Does an Event Management Company Do

Would you ever need to plan a large event like a charity event, wedding, conferences, office party, staff event, a fun family day, or a Christmas party? Wedding Plans
You could do this yourself or you could find a company that has the expertise, knowledge, and experience in planning out all the details from the location, catering, the entertainment and decorating. Productions Services
If it were a corporate event you would want to pay attention to details so nothing is left undone. Making sure it is personalized with meticulous planning. However large or intimate your event, we guarantee a resounding success; impressive, unique, fun and stress-free.
 “At Firebird Events our philosophy of business is simple, to offer our customers a truly unforgettable event. We achieve this by offering the best possible service with exceptional standards of product, whilst maintaining excellent value for money and so ensuring our clients return to us time and time again.”
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Firebird Events are an award-winning event management company who specializes in corporate events, team building, wedding planning, and party production.

You can find them on:

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Why Holding A Party in an Events Venue Is Better Than at Home

When it comes to organising an event, sometimes it feels like the easiest thing to do is hold it at home, however, this can be a lot more stressful than you anticipate. What sort of age range will you be having in your home? Will you have to move breakages and valuable belongings out the way? Will you need to provide entertainment for children? Will you have enough space to cook for everyone attending?

These sorts of thoughts are enough to keep even the most seasoned host up in the middle of the night – why not take a load off and instead, host your party at an events venue instead. Not only will you give yourself some more space, but, you’ll likely be able to talk to a professional event space co-ordinator who can help you finalise the small details.

Keeping Your Home Safe

Not everyone is able to hold their drink and party in a civilised manner. You might want to go all out and let your hair down too. However, there’s also that nagging feeling of wondering will the furniture be okay, and can I really trust someone not to spill red wine all over the nice white rug.

Hiring an events venue removes all risk of your furniture becoming damaged during a particularly energetic rendition of the Bohemian Rhapsody guitar solo and should breakages occur (accidents do happen!) the venue will have staff available to clean it up safely.Why Holding A Party in an Events Venue Is Better Than at Home 1

Catering to The Masses

Parties often involve food, whether it’s a sit-down meal or a finger-licking buffet. If you’re hosting a larger party, not only can it be tricky to get everything cooked to come out at the same time but there will be a lot more requirements to fulfil. Gluten-free, vegetarian options, dairy-free – it can get a bit overwhelming.

Luckily, venue caterers are used to fulfilling dietary requests and are better equipped to get several dishes out at once, ensuring everyone gets fed around the same time.

Open Up the Guest List

We can’t all live in seven-bedroom mansions, so no doubt you’ve had to trim your preferred guest list of attendees or plus ones to ensure there’s no overcrowding in your home. This can sometimes lead to arguments or fall-outs if so-and-so’s children didn’t get invited or your brother can’t bring his most recent girlfriend.

A venue, while it will have maximum capacities, will likely be much larger than you can hope to accommodate in your home. You can even choose your venue around the predicted size of your party (with a few extras thrown in for good measure).Why Holding A Party in an Events Venue Is Better Than at Home 2

Escape the Clean Up

Even the most civilised of parties can produce a mess, empty bottles and glasses, leftover party decorations, dropped food and these are just a few examples. What likely starts out a great night can end in frustration once everyone else goes to their homes and you are left holding the bin-bag.

Venues employ cleaners, so they won’t expect you to clean up all the party mess. Although you might be expected to take the decorations, some venues are absolutely fine with you coming back to collect them on the following day.

Make Memories, Not Complaints

The whole idea of treating another person’s home like you’d like yours to be treated can unfortunately go quickly out the window during the heat of a party. Your guests are likely to be respectful, but you want to be able to enjoy the party too, rather than worry about misplaced belongings or a backed-up toilet.

Should anything go wrong at the venue of the event, their staff are ready, available and trained to handle most mishaps or plumbing nightmares. Not to mention they’ve got plenty of toilet roll stock so there’s no last-minute panic before the shops close for the night!

Summer is keeping us busy with picnics and garden parties, but the autumn and winter will soon be upon us and that’s when the parties really ramp up.

Even the events venues themselves are starting to get in on the pre-festive planning, Goosedale, an events venue in Nottingham, England have already got their Christmas brochure available to download!

Whether you are content to be an attendee or love getting in on the organisational action yourself, it just goes to show the importance of being party-prepared! Where will you be holding your next party?

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How to Throw a Party to Remember

Regardless of the situation, if you’re approaching a landmark celebration, you’ll want to commemorate it in style. Organizing a party is no easy task. There are so many ideas to consider, choosing one that suits you can be overwhelming. You’ll want to create lasting memories that will stand the test of time, but how do you do achieve this? 

Party Planning A Pexels-photo
Image: Pexels Photo

Whether you’ve got a large group of family or friends, ensuring everybody has a great time is a challenge. With so many guests to accommodate, there’s significant pressure to execute your idea effectively. If you’re seeking inspiration on how to throw the best party possible, here are some top tips for throwing an esteemed birthday bash:

Estimate Numbers Early On

It’s best to find out how many people will be attending the party from early on. This is useful for gauging decisions like where to host the party, and how much food and drink to order. If you have a great idea for a party, but it isn’t feasible considering how many people are likely to attend, you can eliminate the concept from early on. There are various apps online to help keep your invite lists up-to-date and organized, so you’d be wise to capitalize on these.

Personalize The Party

A great way to organize a party is by incorporating ideas that resonate with the person you’re throwing the party for. If they’re a fan of fast-paced activities, consider a mechanical bull rental, but if they’re more interested in a low-key affair, perhaps throw a dinner party. Your decision depends largely on the tone required, but customized options are a great way to show you know and care for the person involved. Incorporating custom banners, placemats, or posters can bring meaningfulness to the party. You can create a playlist they’ll enjoy and incorporate ideas within budget.


When making decisions like what venue to book, entertainment, and refreshments, budgeting is vital. You’ll need to know how much you can afford to spend on the event before you start planning. Avoid spending money in a top-heavy fashion, like blowing money on a venue without proper funding for food. Plan ahead, and most importantly allocate funds in an organized way.

Choose the Right Venue

If there’s lot of people attending, you’ll need to book a venue to accommodate your guests. If it’s a party with a smaller, close-knit group, your garden can be a great venue, providing the weather is good. Your choice of venue can make or break a party, so do appropriate research to find something perfect for you. If you already have somewhere in mind, you can do some fine tuning by obtaining information online. Ensure local options meet your needs before finalizing your plans, because there’s nothing worse than selecting a location and later finding out it isn’t suitable.

Buy Supplies in Bulk

This can help you stay under budget, so is an important step for those who need to spend under a certain amount. By saving money on supplies, you’ll have an opportunity to prioritize spending on other important aspects. Some items can be purchased cheaply when bought in bulk. Eco-friendly supplies are great, and if you can reduce your impact on the environment while saving money on bulk purchases, this is a great combination.

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